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Children's Chorus of Washington on tour in London, July 2004
Choir Tour Services
This is a comprehensive list of our services, but not all apply to each choir or chorus tour. Some are provided for an additional fee.
Planning, Preparation and Financial
- Prepare proposals with itineraries, budgets and payment schedules
- Arrange pre-tour trips to familiarize you and ourselves with the specific destinations and accommodation options for your tour
- Maintain constant contact with you throughout the pre-tour process
- Promptly reply to your requests and questions
- Provide a detailed itinerary, including the entire concert and rehearsal schedules, sightseeing and essential details
- Provide a reference book for the destinations in your itinerary, including do's and don'ts, customs, restaurants, tipping practices, language, history, basic geography, and major sights
- Manage all foreign exchange transactions and negotiate the lowest exchange rates
Concerts
- Research venues, artists and festivals for collaboration opportunities
- Book halls and orchestras, rent pianos, arrange organ details and hire soloists
- Arrange rehearsals and concerts with domestic and international concert promoters, compile stage plans, and arrange ticket printing
- Provide repertoire advice, payment of royalties and information on music editions and publications
- Manage promotion efforts for concert arrangement, including flyers, posters, press and radio as per the budget
Air Arrangements
- Provide excellent rate contracts with domestic and international carriers
- Review new airline regulations with you especially relating to security
- Reserve commercial and charter flight space
- Manage individual reservations for those who need to deviate from the main group
- Arrange for curbside check-in, group check-in, and pre-boarding passes, charter tarmac departures and arrivals
- Manage seating arrangements
- Negotiate frequent flier miles for the group
Ground Transportation
- Arrange modern bus transportation for inter-city travel and sightseeing
- Reserve train space and charters with US and European railroad companies
- Arrange for individual car and limousine service
- Prepare directions for all ground travel
Hotel Accommodations
- Negotiate excellent rates with 3, 4 and 5-star hotels around the world. Special rates at several hotels in many parts of the world. We will save you money!
- Pre-check all persons in hotels, prepare room keys and simplify check-in and check-out procedures
- Arrange restaurant and room service timings and get extensions as needed
Meals
- Plan special group meals in local restaurants and hotels
- Arrange catered meals
- Arrange shows, themes and special unique venues for extraordinary and memorable events
Luggage Handling
- Oversee baggage count and numbering system every time baggage is moved (at airports on arrival and departure, at hotels on arrival and departure, at train stations, into and out of each bus, etc.)
- Hire luggage handlers and trucks for ground transport
Sightseeing
- Provide local guides for city tours and excursions from among our tried and tested world-wide network of ground handlers, guides and bus drivers
- Arrange for special walking and driving tours
- Provide an extensive and enjoyable experience incorporating the value and richness of each destination's culture and history into the trip
Personnel
- Provide full-time escorts and tour directors from among our well-trained, personable, experienced and multi-lingual staff around the world
Travel Insurance We recommend that you purchase travel insurance to cover your tour package. You must purchase this insurance within 21 days of your first tour payment in order for pre-existing conditions to be covered. Click on the Travelex logo for more plan details and costs. If you have any questions regarding specific plans it is best to contact the insurance company directly at 1-888-457-4602
Choirs interested in concert arrangements:
Should you want us to arrange your concerts and performances, please send us the following information:
- Group name
- A two-line description of your organization
- Typical kind of group and music
- Number of persons who will travel – performers and guests plus family/staff/board members.
- Intended duration of concerts and number of concerts desired
- Range of your repertoire (send sample past programs or provide a list of works)
- How long the tour can be – minimum and maximum number of days
- Approximate per person budget for the tour
- Printed publicity matter (at least two sets to begin)
- Recordings: at least two sets to begin (CDs or tapes)
- Any other important background information
- When you would ideally like to tour – month and year
- When you need an estimate and plan from us
- Tour Decision Makers – you, your board, your members, etc.
- Two photos of your group
In the case of concert arrangements, we reserve the right to accept only those groups for whom we feel we can provide appropriate concert arrangements.
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